Exhibitors | LHIMA

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Exhibitor Prospectus
Exhibitor Packet (AV, shipping, electrical, etc.)
Exhibit Room Layout

Take a look at our exhibitors!

The Louisiana Health Information Management Association invites your company to participate as an exhibitor at the 2012 LHIMA State Convention in Lafayette, LA on April 18-20, 2012.

The LHIMA State Convention attracts more than 300 HIM professionals, representing a variety of healthcare organizations. Exhibiting at the convention is an excellent opportunity for showcasing your business and products.

Exhibit space is sold on a “first come, first serve” basis until space is sold out. Online registration will close end of business on April 10, 2012.

Please contact me if you have any questions. LHIMA appreciates your support and looks forward to seeing you at the 2012 State Convention.

Sincerely,

Rebecca Gaspard, MHA, RHIA, CCS
2012 State Convention Vendor Chairman
(337) 412-2214

Exhibitor Prospectus

Meeting Location	The Hilton, Lafayette, LA

Installation Schedule	Wednesday, April 18	8:00 am – 11:00 am
Open	Wednesday, April 18	11:00 am – 5:00 pm
	Thursday, April 19	10:00 am – 5:30 pm
Dedicated Hours*	Wednesday, April 18	11:00 am –12:00 pm
	Thursday, April 19	1:30 pm – 2:30pm
Dismantle Schedule	Thursday, April 19	5:30 pm

* Dedicated Hours are when there are no other sessions going on at that time.

Exhibit space will include:

8’ X 10’ booth
Pipe and drape
Table (skirted)
2 chairs
Trash can
40” x 6” identification sign
Electrical outlet
Wireless internet
Post convention attendee list
2 Complimentary tickets to the President’s Welcome Reception
2 Complimentary Convention Registrations

Exhibit materials may be shipped to the convention in advance.
Booth space will be assigned only after a complete application/contract AND payment is received.

Sponsorship Type	Price
Booth
Single Booth (8'x10')	$650 (before 12/31) $700 (after 12/31)
Double Booth (16'x20')	$1000 (before 12/31) $1100 (after 12/31)

Ad in Annual Convention Program
Full page (7.5"){ 10" - no bleeds)	$200
Half page (7.5" x 4.75")	$125
Quarter page (3.5" X 4.75")	$75
Business Card (3.5" x 2")	$50

Speaker Sponsorships
Keynote Speaker	$3500
Session Speaker Sponsorships	$300

Breaks and Luncheons
Membership Breaks Wednesday	$300
Membership Breaks Thursday	$300
Membership Breaks Friday	$300
Membership Luncheon and Awards Presentation	$4000

Other Sponsorship Opportunities
Scholarships for students in the HIM profession	$250/$500
President's Welcome Reception - Wednesday evening	$6000
Flash Drive of speaker handouts	$500
(sponsors production of handouts on flash drives, or a donation of flash drives with company logo, and includes company listing in convention program book under "Sponsorships")