Exhibitor Info


Exhibitor Packet

Exhibit Information

Early Registration: On or before February 18, 2019
Late Registration: After February 18, 2019

Current Corporate Partners of LHIMA should have received an email from the central office with a discount code, to receive a 20% discount on booth registration. If you have not received the code, please contact [email protected].

Exhibit Booth Pricing

Early Registration

On or before February 18, 2019
Late Registration

After February 18, 2019
Single Booth - $650 Single Booth - $700
Double Booth - $1000Double Booth - $1100

Each registration includes the following:

Additional Tickets

Additional Representatives – $55

Vendor Schedule

Wednesday, March 20, 2019

9:00 am – 11:00 am – Exhibit Hall Setup

11:00 am – Exhibit Hall Officially Opens

Dedicated Exhibit Times:

11:00 am – 12:00 pm

1:15 pm – 1:30 pm

2:30 pm – 2:45 pm

4:45 pm – 7:00 pm

Exhibit Hall Open – 11:00 am – 7:00 pm

All exhibitors invited to Welcome Reception in Exhibit Hall 4:45 pm – 7:00 pm.

Thursday, March 21, 2019

7:30 am – 8:00 am Breakfast/Exhibits

Dedicated Exhibit Times

10:00 am – 11:00 am

12:30 pm – 1:30 pm

4:45 pm – 6:00 pm

You may begin exhibit breakdown at 3:45 PM on Thursday.

Exhibitors must have all items broken down and exit the exhibit hall by 6:00 PM on Thursday.

Exhibit Hall Open – 7:30 am – 6:00 pm

All exhibitors invited to the President’s Reception 6:30 pm – 9:00 pm

Friday, March 22, 2019

No exhibiting.

Shipping Instructions

Ship all items to:

Event Name: LHIMA Convention
Contact Person’s Name and Booth Number
Event Services Coordinator: Melissa Prestopine
Shreveport Convention Center
400 Caddo Street
Shreveport, LA 71101

STORAGE/HANDLING DESCRIPTION RATE Freight Storage $30.00/per 100 lbs.

Material Handling Delivery to Event Location Quoted – Contact Event Services Coordinator

Melissa Prestopine
[email protected]

Internet & Electrical Access

WIFI is only available if purchased individually by each exhibitor.

One AC power drop is included in the cost of the exhibit booth. It should be ordered at the time of registration.

Sponsorship Opportunities

Sponsorship Pricing

Keynote Speaker$500
Session Speaker$300
President's Reception$500

Advertising Opportunities

Program Ads Pricing

Full Page Color $200
Half Page Color$125
Quarter Page Color$75
Business Card Color$50


The Exhibitor booth, sponsorships, and advertising are non-refundable.

The exhibitor agrees to release and hold harmless the Louisiana Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the LHIMA Annual Convention and execution of this agreement.

Click here if you need to cancel your registration.


Online registration has closed. Onsite registration will NOT be available.